• Initial Meeting Day Lesson Plan(Thursday September 3rd)

  1. Riley Center/Screen Images/Italy (Oscar)

  2. Music; Vivaldi, Bocelli, Godfather, etc.(Neil)

  3. Hand Out at the Door; Brochures from EF stuffed with Customized Handout (Lauren)

  4. Clip Board Sign-In Check Off System or Add on if Needed at the Door (Julie)

  5. Clip Board PARENT email list to send around during the meeting (Julie)

  6. Welcome & Introductions (Lauren)

  7. Keynote; Itinerary (Oscar)

  8. Group Travel & Safety Protocols (Neil)

  9. Itemized Cost of the Trip; Refer to first side of customized handout (Julie)

  10. Rowland Fund; Application, Criteria & Process (Julie)

  11. Enrollment Procedure Refer to second side of customized handout (Lauren)

  12. Q&A (All)

 

  • Enrollment Schedule

  1. Send Attendance List of Students to Travel Committee by (September 24th)

  2. Wikispace Pre-Registration Interest Confirmation by (September 24th)

  3. Send out Email Invitations with 1 Enrollment Code to Group Leader by (September 25th Due October 2nd)

  4. Last Call Group 1 by (October 3rd)

  5. Send Group 2 invitations October 4th Due (October 9th)

  6. Note: Do not apply for Rowland Funding Until Travel Invitation has been received 

 

  • Post Enrollment

  1. Meetings in November, January & March

  2. Adjust Trip Request Form for Transportation/Student Names

  3. Create shared google doc to register collection of forms & $

  4. Check EF Tour Data/Passport Number List

  5. Create Attendance Check Off List

  6. Create Sign In Lists

  7. Create Cellphone Lists

  8. Create Cards with Contact Data

  9. Copy Flight, Hotel & Itinerary

  10. Leave Data with Robin, Meg and Tony

 

  • November Meeting (Thursday November 12th)

  1. Distribute Medical Release & Travel Release

  2. Distribute Eligibility Forms

  3. Inform 2 Color Passport Copies

  4. Inform Extra Pass Port Photo

  5. Inform Birth Certificate Copies

  6. Inform Tips/Fees via BBA Activity(Convert to Euros for EF)

  7. Collect Copies of Prescriptions (if applicable)

  8. Passport Information & Over the Neck Passport Holders

  9. Luggage Criteria

  10. Money; Debit Cards, Rowland Scholars

  11. International Phone Plans

  12. EF Tour; Personal Data, Special Meals, Payments

 

January Meeting(Wednesday January 27th)

  • Old Business/Review

  1. Collect Medical, Travel & Eligibility Forms

  2. Collect Color Copy of Passport Pages

  3. Collect Copy of Birth Certificate

  4. Collect Extra Pass Port Photos

  5. Collect $110.00 Tips for the Coach Driver/Tour Guides; Check Payable to BBA Activity

  6. Collect Copy of Prescriptions if applicable

  7. Passport Data & Over the Neck Passport Holders

  8. Luggage Criteria

  9. Money; Debit Cards, Rowland Scholars

  10. International Phone Plans/EF ekit Phone Cards

  11. EF Tours; Personal Data, Special Meals & Payments

 

  • New Business

  1. Verify Emergency Contact List Information with EF

  2. Fill in on tour cell phone list

  3. Immunizations

  4. $200.00-$400.00 Food/Spending Money ($25.00-$50.00X 8 days)

  5. Order/Bring Local Currency; $50.00 Euros (Conversion Chart)

  6. Alert Local Bank/Credit Card Company of Travel Plans

  7. School ID 

  8. Adapters/Electronics/Chargers/Converters

  9. Packing List

  10. Assign and Practice Tour Number System

  11. Coach Seating

  12. Hotel Rooming & Etiquette

  13. Curfews/Sign In/Times/Room Checks

  14. Buddy System, Free Time Rules, Pedestrian & General Safety

 

  • Staff To Do

  1. Create Passport Grid and Cross Reference Data

  2. Create Roommate Request Lists with Combinations

  3. Create Cell Phone GridCreate Google Doc and/or Spread Sheet for Add-On Registration

  4. Reserve Add-Ons with Chris and Collect Fees

  5. Chase around remaining $ & Documents

  6. Check Request for Oscar Trugler $5390.00 Tips

  7. Email Airline DataTraveler List to Meg/Sue T. for Departure Day Faculty List

  8. Notify Bank/Credit Cards

  9. Phone Plans

  10. Print Emergency Contact List to Proof and Resend Electronically if Needed

  11. Print Sign In Sheets

 

March Meeting(Tuesday March 22nd)

  • Old Business/Review

  1. Collect Medical, Travel & Eligibility Forms

  2. Collect Color Copy of Passport Pages

  3. Collect Copy of Birth Certificate

  4. Collect Extra Pass Port Photos

  5. Collect $110.00 Tips for the Coach Driver/Tour Guides; Check Payable to BBA Activity

  6. Collect Copy of Prescriptions if applicable

  7. Passport Data & Over the Neck Passport Holders

  8. Money; Debit Cards, Rowland Scholars

  9. International Phone Plans/EF ekit Phone Cards

  10. EF Tours; Personal Data, Special Meals & Payments

  11. Verify Emergency Contact List Information

  12. Fill in on tour cell phone list

  13. Immunizations

  14. $200.00-$400.00 Food/Spending Money ($25.00-$50.00X 8 days)

  15. Alert your local bank and credit card company of travel plans

  16. Order/Bring Local Currency; $50.00 Euros (Conversion Chart)

  17. Bring School I.D. if possible

  18. Adapters/Electronics/Chargers/Converters

  19. Luggage Criteria/Packing List

  20. Assign Tour Number System(Practice Count Off)

  21. Coach Seating

  22. Hotel Rooming & Etiquette

  23. Curfews/Sign In/Times/Room Checks

  24. Buddy System, Free Time Rules, Pedestrian & General Safety

 

  • New Business

  1. Distribution of Emergency Contact Lists to Proof

  2. Flight & Tour Itinerary with Hotel Data

  3. Add On Google Doc or Clipboard Sign Ups

  4. Packing Demo

  5. Airport Etiquette

  6. Departure Day Details (Will Distribute Business Cards with Contact Data)

  7. Return Day Details

  8. EF Tour Back Packs and Luggage Tags

 

 

Paid to Group Leader =$110.00

  • Given in DOLLARS to EF Coach Driver, EF Tour Leader, Local Guides rounded up for unanticipated guides

 

On Your Own

  • Passport Fees; $135.00(Passbook), $110.00 (Adult Renewals) & $105.00 (Minors under 16)

  • Lunch/Spending $200.00-$500.00 (EF recommends $20-$50 a day)

  • OPTIONAL All Inclusive EF Insurance Plan

 

Dennis Bus Fee
The price is $659 round trip. I have one hour of wait time built in for the arrival flight from Italy. If it turns out that there is a significant wait we'll need to charge more ($24 hr) but for now you can use this as a your budget.

 

FREEBERN MUSIC 

Neil and Julie Freebern