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Initial Meeting Day Lesson Plan(Thursday September 3rd)
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Riley Center/Screen Images/Italy (Oscar)
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Music; Vivaldi, Bocelli, Godfather, etc.(Neil)
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Hand Out at the Door; Brochures from EF stuffed with Customized Handout (Lauren)
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Clip Board Sign-In Check Off System or Add on if Needed at the Door (Julie)
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Clip Board PARENT email list to send around during the meeting (Julie)
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Welcome & Introductions (Lauren)
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Keynote; Itinerary (Oscar)
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Group Travel & Safety Protocols (Neil)
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Itemized Cost of the Trip; Refer to first side of customized handout (Julie)
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Rowland Fund; Application, Criteria & Process (Julie)
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Enrollment Procedure Refer to second side of customized handout (Lauren)
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Q&A (All)
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Enrollment Schedule
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Send Attendance List of Students to Travel Committee by (September 24th)
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Wikispace Pre-Registration Interest Confirmation by (September 24th)
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Send out Email Invitations with 1 Enrollment Code to Group Leader by (September 25th Due October 2nd)
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Last Call Group 1 by (October 3rd)
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Send Group 2 invitations October 4th Due (October 9th)
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Note: Do not apply for Rowland Funding Until Travel Invitation has been received
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Post Enrollment
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Meetings in November, January & March
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Adjust Trip Request Form for Transportation/Student Names
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Create shared google doc to register collection of forms & $
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Check EF Tour Data/Passport Number List
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Create Attendance Check Off List
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Create Sign In Lists
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Create Cellphone Lists
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Create Cards with Contact Data
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Copy Flight, Hotel & Itinerary
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Leave Data with Robin, Meg and Tony
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November Meeting (Thursday November 12th)
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Distribute Medical Release & Travel Release
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Distribute Eligibility Forms
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Inform 2 Color Passport Copies
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Inform Extra Pass Port Photo
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Inform Birth Certificate Copies
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Inform Tips/Fees via BBA Activity(Convert to Euros for EF)
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Collect Copies of Prescriptions (if applicable)
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Passport Information & Over the Neck Passport Holders
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Luggage Criteria
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Money; Debit Cards, Rowland Scholars
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International Phone Plans
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EF Tour; Personal Data, Special Meals, Payments
January Meeting(Wednesday January 27th)
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Old Business/Review
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Collect Medical, Travel & Eligibility Forms
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Collect Color Copy of Passport Pages
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Collect Copy of Birth Certificate
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Collect Extra Pass Port Photos
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Collect $110.00 Tips for the Coach Driver/Tour Guides; Check Payable to BBA Activity
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Collect Copy of Prescriptions if applicable
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Passport Data & Over the Neck Passport Holders
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Luggage Criteria
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Money; Debit Cards, Rowland Scholars
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International Phone Plans/EF ekit Phone Cards
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EF Tours; Personal Data, Special Meals & Payments
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New Business
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Verify Emergency Contact List Information with EF
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Fill in on tour cell phone list
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Immunizations
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$200.00-$400.00 Food/Spending Money ($25.00-$50.00X 8 days)
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Order/Bring Local Currency; $50.00 Euros (Conversion Chart)
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Alert Local Bank/Credit Card Company of Travel Plans
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School ID
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Adapters/Electronics/Chargers/Converters
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Packing List
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Assign and Practice Tour Number System
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Coach Seating
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Hotel Rooming & Etiquette
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Curfews/Sign In/Times/Room Checks
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Buddy System, Free Time Rules, Pedestrian & General Safety
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Staff To Do
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Create Passport Grid and Cross Reference Data
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Create Roommate Request Lists with Combinations
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Create Cell Phone GridCreate Google Doc and/or Spread Sheet for Add-On Registration
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Reserve Add-Ons with Chris and Collect Fees
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Chase around remaining $ & Documents
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Check Request for Oscar Trugler $5390.00 Tips
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Email Airline DataTraveler List to Meg/Sue T. for Departure Day Faculty List
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Notify Bank/Credit Cards
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Phone Plans
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Print Emergency Contact List to Proof and Resend Electronically if Needed
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Print Sign In Sheets
March Meeting(Tuesday March 22nd)
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Old Business/Review
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Collect Medical, Travel & Eligibility Forms
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Collect Color Copy of Passport Pages
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Collect Copy of Birth Certificate
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Collect Extra Pass Port Photos
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Collect $110.00 Tips for the Coach Driver/Tour Guides; Check Payable to BBA Activity
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Collect Copy of Prescriptions if applicable
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Passport Data & Over the Neck Passport Holders
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Money; Debit Cards, Rowland Scholars
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International Phone Plans/EF ekit Phone Cards
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EF Tours; Personal Data, Special Meals & Payments
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Verify Emergency Contact List Information
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Fill in on tour cell phone list
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Immunizations
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$200.00-$400.00 Food/Spending Money ($25.00-$50.00X 8 days)
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Alert your local bank and credit card company of travel plans
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Order/Bring Local Currency; $50.00 Euros (Conversion Chart)
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Bring School I.D. if possible
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Adapters/Electronics/Chargers/Converters
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Luggage Criteria/Packing List
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Assign Tour Number System(Practice Count Off)
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Coach Seating
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Hotel Rooming & Etiquette
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Curfews/Sign In/Times/Room Checks
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Buddy System, Free Time Rules, Pedestrian & General Safety
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New Business
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Distribution of Emergency Contact Lists to Proof
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Flight & Tour Itinerary with Hotel Data
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Add On Google Doc or Clipboard Sign Ups
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Packing Demo
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Airport Etiquette
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Departure Day Details (Will Distribute Business Cards with Contact Data)
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Return Day Details
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EF Tour Back Packs and Luggage Tags
Paid to Group Leader =$110.00
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Given in DOLLARS to EF Coach Driver, EF Tour Leader, Local Guides rounded up for unanticipated guides
On Your Own
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Passport Fees; $135.00(Passbook), $110.00 (Adult Renewals) & $105.00 (Minors under 16)
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Lunch/Spending $200.00-$500.00 (EF recommends $20-$50 a day)
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OPTIONAL All Inclusive EF Insurance Plan
Dennis Bus Fee
The price is $659 round trip. I have one hour of wait time built in for the arrival flight from Italy. If it turns out that there is a significant wait we'll need to charge more ($24 hr) but for now you can use this as a your budget.